marlean

Privacy Policy

Last Update: 9/18/2023 8:30 PM GST
Effective: 9/18/2023 8:30 PM GST
Please note: this is not a finalised version of the privacy policy as marlean is always adding commands.

Throughout this privacy policy, the terms “Us”, “We”, “Our”, or “Company” refer to the Marlean (Bot) or the company providing this privacy policy (Marlean). The terms “You” and “Your” refer to the individuals using our services (discord bot, etc) or visiting our websites.

Thank you for choosing Marlean (Bot). This privacy policy has been created with the intent to define our types of data collection, and the mechanisms responsible for collecting and maintaining it. We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice or our practices with regard to your personal information, please contact through the any of following means:

Marlean Bot is an official division of Marlean Group LTD with the registration situation of England & Wales, United Kingdom, company no.15033087 with an official registered office of 20-22 Wenlock Road, Hostmyvm Ltd, London, England, N1 7GU (no mails will be received at this address). The services & goods provided are all provided by Marlean Group LTD.

Marlean reserves the right to change or modify these terms and policies at any time, with or without notice. Changes made to terms and policies are effective immediately and shall be followed by you if you are using any of Marlean (Bot) services or goods.

This privacy policy describes how we collect your information when you access or otherwise use our websites in any way. Below is a list of our services:

Marlean discord bot
Marlean's websites
- https://marlean.gg
- https://marlean.win
Engage with us in other related ways such as: sales, marketing, and events

Please make sure to read the privacy policy carefully as it will help you understand what data we collect, as well as the right to control your data.

1.0 What information does Marlean (Bot) collect from you? as a user:

Marlean (Bot) is a discord bot that requires information to be taken, and in some cases stored to operate as expected, some of these include, but not limited to:

Your discord ID: used to identify the user as well as store data under that ID
Birthday: this is collected by a voluntarily command, user can set as well as delete that data from being stored in marlean completely
Timezone: this is collected by a voluntarily command, user can set as well as delete that data from being stored in marlean completely
Bio (biography): this is collected by a voluntarily command, user can set as well as delete that data from being stored in marlean completely
Afk: this is collected by a voluntarily command, this includes the reason (or automatically set to “AFK”) & the time the command was ran; user can set, when a new message is received by that user the Afk data is deleted from marlean’s storage completely

1.1 What information does Marlean (Bot) collect from a guild?

Marlean (Bot) also requires information from the specific guild it is in to operate as expected & provide the best experience possible. Some of these include, but not limited to:

Guild Id: used to identify the guild as well as store guild data under that ID.
Prefix: this is collected when executing a voluntary command by server administrators, and can be reset at will to the default command prefix (currently “,”)..
Autoroles: this is collected by a voluntarily command by server administrators and can be used to provide the autorole services, can be disabled, enabled, or deleted from marlean’s storage completely (multiple autorole objects can be stored, depending on how many autoroles are set by administrators). Object stored data:
- Role Id: the role that is set for the autorole.
- Status: whether that autorole is disabled or enabled.
Starboards: this is collected by a voluntarily command by server administrators and can be used to provide the starboard services, can be disabled, enabled or deleted from marlean’s storage completely (once 200 message IDs have been collected, data is automatically deleted). Object stored data:
- Channel Id: the channel the starboard will be sent to.
- Emoji:the emoji used for the starboard (stored as unicode).
- Threshold: the quantity of reactions (reaction type defined by Emoji field) required for the message to be sent to the starboard channel (defined by Channel Id field).
- Status: whether that autorole is disabled or enabled.
Paid: this is a command that is run by bot admins that confirms that this guild is a paid guild and can use marlean (bot) services.
Snipe: this is data that is stored automatically when a message has been deleted (can be deleted by the clearsnipe command). Object stored data:
1. Message Id: the Id of the deleted message.
2. Channel Id: the Id of the channel the message was deleted in.
3. User data: the username and the icon url of the message sender.
4. Message content: the content of the deleted message.
5. Deleted timestamp: the timestamp of the deleted message.
6. Delete in: the time the snipe should be automatically deleted from marleans storage (48 hours after snipe has been stored).
Count: this is data that is stored by a server administrator (can be deleted by the count deleteall command). Object stored data:
1. Type: the type of voice chanenl, for example total member count, bot count, etc...
2. Voice channel Id: the id of the voice channel that was created, this is used so that it can edit it in 3 minutes with the new count as well as delete the channel if the delete command was used.
3. Enabled: a boolean value that is either true or false, if disabled it does not update the channel name.

1.2 What other information does Marlean (Bot) collect?

Marlean (Bot) collects various types of data, which may be defined by various models provided by the Discord API (current: v10). We hold the utmost respect for user privacy, but data collection is a necessary aspect of providing you, the end user, with the best possible service. The following list includes all forms of data collected by our Discord Bot, however, please note that this is subject to change at any given time.

Blacklist from marlean: if blacklisted from marlean by bot admins, marlean stores the user id of the blacklisted user as well as the reason provided by the bot admins
Paid sheet: marlean has a sheet that includes the paid members ids to keep track of payments
Payment email: marlean gets the email used when paying for Marlean Paid to send updates to services as well as invoices
Email address: marlean gets the email address used when paying for Marlean Paid to send updates to services as well as invoices

All payment data is processed and handled by a third-party application, Stripe for more information about Stripe’s privacy policy check https://stripe.com/privacy

2.0 How do we use the information received?

We use personal information collected via our Website for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.

Marlean (Bot) uses the collected data to finish processes and run commands such as starboard which requires the starboard data to function properly.

We use the information we collect or receive to:

Complete a bots task: some commands in marlean rely on data that is stored, or set by marlean’s users and consumers, such as:
1. Starboard: marlean requires the starboard data, such as channel id, emoji, and threshold for the starboard command to properly work
2. Autorole: marlean requires the autorole data, such as the role for the autorole function and command to properly work
Feedback and errors: marlean stores all the errors for debugging reasons, which may include, but not limited to:
1. Channel Id
2. Message Id
3. Message Author
4. etc...
Bot presence: the presence of marlean includes the no. of guilds marlean is in

3.0 Will your information be shared with anyone?

Marlean does not share the information collected or received, however there are some acceptable cases, some of them include, but not limited to:

Consent: we may process your data only if you have given us the consent to use your personal information for a specific reason
Legitimate Interests: we may be required to process your data when it is reasonably necessary to achieve our legitimate business interests
Performance of a contract: where we have entered into a contract with you, we may process your personal information to fulfil the terms of our contract
Legal Obligations: we may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements)
Vital Interest: we may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.

More specifically, we may need to process your data or share your personal information in the following situations:

Business Transfers: we may share/or transfer your information with, or during negotiations of, any merger (merging with other companies), sale of company assets, financing, or acquisition of all or a portion of our business to another company.

4.0 How do we keep your information safe?

We have implemented appropriate technical and organisational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Website is at your own risk. You should only access the Website within a secure environment.

Please do not, that it is impossible to guarantee that the data stored will be 100% secure, however we do attempt and try our best to ensure that no matter what the data is always secure and is only accessible by the right people, such as:

Bot Developers
Bot Owners

The data is only visible to Bot Developers & Bot Owners if it is necessary for uses such as:

Testing
or any “3.0 Will your information be shared with anyone?” points.

If you however have any security question or concern, do not hesitate to reach out:

5.0 What are your privacy rights?

EEA: European Economic Area
UK: United Kingdom

In some regions (like the EEA and UK), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request in accordance with applicable data protection laws.

If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

If you are a resident in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: https://commission.europa.eu/law/law-topic/data-protection/data-protection-eu_en

If you are a resident in Switzerland, the contact details for the data protection authorities are available here: https://www.edoeb.admin.ch/edoeb/en/home.html

Account information: if you’d like to review your account information or terminate or delete your account data from marlean, you can contact us at:

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use and/or comply with applicable legal requirements.

5.1 How can you contact us about this notice?

If you have any concerns or questions about this notice, or anything related you may contact us at:

6.0 How can you delete the data we collect?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To request to review, update, or delete your personal information, please contact through the any of following means: